1. Present the plan to the church board.
Churches with strong Adventurer and Pathfinder clubs are encouraged to organise a Master Guide (MG) club as well. Upon the recommendation of the conference Master Guide Director, plans should be submitted to the church board by a local church member for authorization to organise a Master Guide club, and the conference Master Guide Director should be invited. It is important that the parents of senior youth ages 16 and older support the plan to organise a Master Guide club.
2. Counsel with the conference Master Guide director.
The conference is responsible for guiding all clubs in the conference. A church desiring a club should send an application to the conference Master Guide Director. He will review the club charter application and communicate with the pastor and church leadership. Leaders should be fully familiar with all the aims, its financial needs, the objectives and concepts of the MG organization, and the role it can play in youth leadership and evangelism within the church.
3. Inform the congregation during the worship service.
It is important that all church members be informed about the Master Guide club’s objectives and its program. Someone qualified by experience to speak in behalf of the Master Guide club and the needs of senior youth should present this information to the entire church, preferably during the worship hour on Sabbath. It might be the Conference Master Guide Director, Executive Coordinator, the local church pastor, or other qualified conference worker who is invited by the pastor as a guest speaker. At this time, a call should be made for those invested Master Guides in the congregation to assist and support the Master Guide Club; this is also the time to advertise the MG enrollment and organizational meeting to be convened by the MG Club Director in coordination with the MG District Coordinator.
4. Call a special organizational meeting.
A special meeting, preferably on Sabbath afternoon, should be scheduled to bring together those who would be interested in the organization of a Master Guide club in the local church. During this special meeting more details in regard to the MG organization could be explained. In addition, membership application, medical info and liability release forms should be distributed to and filled out by potential members.
5. Local church to elect club director, deputy directors and staff.
The church board should become familiar with those who are best qualified to lead out in the Master Guide club and recommend to the church individuals (who are invested Master Guides) to fill the following positions:
- For Leadership Training
- Club Director (preferably a recertified Master Guide)
- Deputy Directors (4)
- For Discipleship
- For Outreach
- For Recreation
6. Send MG Club Registration Form to the Conference.
Upon completion of the enrolment of members and election of officers, the newly elected club director should submit a completed MG club registration form to the Ontario Conference with the required annual registration and insurance fees. In acknowledgment of the club registration, a Certificate of Operation will be sent by the conference together with a copy of the insurance policy.
7. Staff to attend MG Basic Staff Training and Recertification Program
MG club officers should undergo the MG Basic Staff Training for a successful operation of the Master Guide Club. For their continuing education, they should take the Master Guide Recertification Course every three years to be facilitated by the Ontario Conference Master Guide Council. This is to keep everybody abreast of the new trends in youth ministry and to sharpen each one’s skills for effective Master Guide ministry in the local church. In addition, they are required to do the Vulnerable Sector Screening every three years.
8. Call Master Guide club staff to build the program.
Now that the officers have been trained and are familiar with the objectives of the Master Guide club, the staff should begin to plan its yearly program. A timetable of events, honor classwork, meeting times, special days, conference events, monthly programs, camping or hiking trips, and camporees should all be included.
9. Plan for a Consecration and Induction Service.
As soon as the new members are in uniform and the Certificate of Operation has been received from the conference office, a consecration/induction service should be organised with family and church members in attendance.
Once the club has been in operation 10 or 12 weeks, the conference MG Director and/or MG Executive Coordinator, together with the district coordinator, should be called in to meet with the MG club staff to evaluate the club to ensure smooth operation and a balance of activities and programs.